• Retrieval
• Preservation
• Portability
• Accessibility
• Disaster Recovery
Retrieval
Instead of wasting time searching through file cabinets, documents can be quickly and easily located using preferred indexing and document naming techniques. Retrieving a document can be as easy as logging into a web-site or putting a CD in your computer, depending on the media used to store the documents.
Preservation
Over time paper documents will erode and eventually become unusable. Digital preservation ensures that your documents will be an exact copy of your original with no degradation. Documents that may already be in poor condition can benefit from our ‘scrubbing’ process that can improve the quality of documents.
Portability
Advances in the storage of digital files are continuously being upgraded and more and more information can be stored on smaller systems. For instance, external hard drives that weigh under 10 lbs. can store up to 300 GB of data. That can equate to over 4 million images. A typical CD can hold over 12,000 images. A wide variety of media can be used depending on specific needs. Some optional include:
- CD and DVD
- Portable external hard drives
- DLT Tapes
- Server based
Accessibility
Images can be stored so they can be accessible to anyone, anywhere in the world. The options are almost limitless. Determining how quickly documents need to be accessed, how many people, and where they are located will depend upon what kind of storage method is ideal. Some options include web-based designs, virtual private networks, internal networks, or CD and DVD collections.
Disaster Recovery
In the event of an unplanned disaster you will be able to recover any data that has been lost. There are numerous media and tools to back-up data. Redundant data is crucial for sensitive documents. Using tape drives, libraries, optical drives, storage attached networks, or hard drives we can make certain that the data is securely stored. Determining which method is best will depend primarily on how quickly documents are needed, how often, and how they can be accessed.